Are you all set to lay the foundation of digital transformation with Odoo Implementation but unsure how much it will cost in terms of time, money, and effort?
Here, we will cover some of the key questions you need to be prepared to ask or answer to get an accurate Odoo Implementation Cost.
10 Questions for Accurate Odoo Implementation Cost Estimate
Just as every business is different, every ERP Implementation is unique in its own way, depending on the size, domain, and service offerings.
But as you begin to narrow down your list of things to consider while preparing RFQ, here are some common questions to think through or consider asking your Odoo Implementation Partner:
1. What are Odoo Licensing Fees and its renewal process?
Odoo offers both community and enterprise editions; the community edition is available for free, while the enterprise edition comes with licensing fees. Odoo Enterprise License fees depend on the number of users, the plan (free, standard, custom), and the hosting type.
The license fees are renewed on an annual basis and cover access to enterprise software, technical support, and updates.
2. Odoo Hosting: Will you be deploying it On-Premise or via Cloud?
You can either choose to host Odoo on-premise, which involves installing and running the software on your own, giving you complete control over your data and infrastructure.
This deployment method requires upfront investment in hardware and IT resources and may require ongoing maintenance and support.
Alternately, Odoo offers cloud hosting options Odoo Online and Odoo.sh, wherein Odoo Online is a cloud hosting solution that is fully managed by Odoo, so you don’t need to spend extra for any technical expertise or IT infrastructure.
Odoo.sh is a more advanced cloud hosting solution for Odoo, designed for businesses that require more customization and control over their Odoo environment. With Odoo.sh, you can have full access to the server’s configuration and file system.
In terms of pricing, Odoo Online offers pricing based on the number of users, starting at $30 per user per month. Odoo.sh, on the other hand, offers more customizable pricing based on the number of users and other resources required.
Suggested: Guide on choosing a suitable Odoo Hosting Solution
3. How many users will be using Odoo?
With the latest release of Odoo 16, Odoo also revamped its pricing structure based on the number of users. So, the Odoo Implementation Cost can vary based on the number of users. The cost per user decreases as the number of users increases, so businesses with larger user bases may be able to negotiate better pricing based on their needs.
Note: A paying user is an employee with access to the Odoo backend to create, view, or edit documents. External users such as clients or suppliers are not considered paying users.
4. Will there be any customization required to meet our specific business needs?
Some common customizations that businesses may require when implementing Odoo range from customizing custom fields, reports, workflows, and third-party integration. For example, a manufacturing company may require custom fields to track specific product information, or a sales company may require custom reports to analyze sales data.
All in all, customization cost varies based on the complexity and the amount of customization.
5. What is the estimated timeline for the implementation process, and what are the associated costs?
The implementation process includes various stages: Requirements gathering and analysis, Configuration/Customization, Data Migration, Testing, Training, Go-live, and Support.
Each stage involves significant efforts, time, and resources to ensure successful implementation so it is recommended to work closely with Implementation Partner to get a definite timeline and budget.
6. Will any data migration be required, and what are the associated costs for data migration?
The costs of data migration to Odoo depend on the data volume, data complexity, data quality, and data validation. It is essential to consult an experienced implementation partner who can help you assess your data migration needs and provide an accurate estimate of the associated costs.
7. What are the costs for support and maintenance after the implementation?
The costs for support and maintenance post-implementation can vary depending on the size and complexity of the implementation, the level of support required, and the ongoing needs of the business.
Working with an experienced Odoo Implementation Partner can ensure that the right support and maintenance plan is selected and that ongoing costs properly fit the budget.
8. Are there any additional hardware or software requirements for the implementation? If yes, what are the associated costs?
As discussed above, if you decide to host Odoo on-premise or on a different cloud server, you may have to pay for server installation and maintenance.
9. Is any third-party integration required, and what are the associated costs?
If you need to integrate Odoo with other legacy systems or software, such as CRM, accounting, or HRMS, you will need to pay additional costs to integrate Odoo with those systems.
10. Are you running your business in multiple countries?
If you are running your business in multiple countries, it can impact the cost of your Odoo implementation as Odoo has different pricing based on localization. Additionally, depending on the countries you have your business in, you may need to configure Odoo to support different tax regulations.
Don’t Let Hidden Costs Sneak Up on You: Partner with Aktiv
Odoo is a powerful and flexible ERP system and can help streamline your business processes. However, the implementation process can be complex and costly, and hidden costs can get you on your nerves if you’re not careful.
We have an experienced team of 70+ Odoo experts, and together we have been able to deliver 500+ successful Odoo implementations.
We offer a transparent Odoo Implementation Cost estimate avoiding hidden costs and providing a clear project timeline.
Contact us today for an accurate quote for the end-to-end Odoo Implementation process.
